Category Archives: Time Attendance System

The Benefits of Automating Time & Attendance Management


If you are still using time-cards or time-sheets to track the hours worked by your employees, then listen closely: the days of tallying time-cards and manually entering that data into your payroll system are long-gone. Automated time and attendance systems are inexpensive yet offer tremendous benefits to employers, employees, and payroll service providers.

Benefits of Time & Attendance Management

Actionable Business Intelligence

Data can flow seamlessly from your time-clock to your payroll system in real-time, which in turn yields actionable business intelligence. With clear insight into how many hours employees have worked, management can make smarter business decisions around overtime, scheduling and time off. In short, automating time and attendance management empowers businesses to improve efficiency and save costs (like overtime) simultaneously.

Streamlined Management

Managers and payroll administrators can easily review, approve and submit employee attendance information from centralized, online dashboards. It’s faster, easier, and creates an accessible, searchable data trail that can be used for strategic planning or called upon when questions or disputes arise. Meanwhile, employees can enter and submit information more flexibly, making it more likely that they’ll stay up-to-date.

Time and Cost Savings

What if employees could request time-off via the internet and managers could approve these requests and view their department’s work schedules on-line? An automated process collapses the time required versus manual options, and the savings accelerate quickly. Additionally, the costs of archiving and storing paper documents will vanish.

Simplifying Complexity

These systems can even handle complex accruals for granting paid time off (PTO), allowing employees to see how much PTO they have available at all times. Interestingly – and disturbingly – some studies indicate that companies without automated time and attendance management overpay their employees due to human error. Most automated systems are sophisticated enough to spot potential errors and alert users. Plus, automated time and attendance management can satisfy complicated regulatory concerns, because most offer built-in tracking to make sure your business stays within the boundaries of relevant legislation.


If you want to slash the time and difficulty it takes to process payroll while improving the tools available to your employees and managers, contact your payroll provider to see which automated time and attendance system they offer. Considering the improved productivity and flexibility, reduced error rate and elimination of many costs, you and your employees will be glad you did.


Time and Attendance


Organizations of all sizes use time and attendance systems to record when employees start and stop work, and the department where the work is performed. However, it’s also common to track meals and breaks, the type of work performed, and the number of items produced. In addition to tracking when employees work, organizations also need to keep tabs on when employees are not working. Vacation time, compensation time, FMLA time, and jury duty must be recorded. Some organizations also keep detailed records of attendance issues such as who calls in sick and who comes in late.

A time and attendance system provides many benefits to organizations. It enables an employer to have full control of all employees working hours. It helps control labor costs by reducing over-payments, which are often caused by transcription error, interpretation error and intentional error. Manual processes are also eliminated as well as the staff needed to maintain them. It is often difficult to comply with labor regulation, but a time and attendance system is invaluable for ensuring compliance with labor regulations regarding proof of attendance.

Companies with large employee numbers might need to install several time clock stations in order to speed up the process of getting all employees to clock in or out quickly or to record activity in dispersed locations.

Depending on the supplier, identification method and number of clocking points required, prices vary widely. A time and attendance system protects a company from payroll fraud and provides both employer and employees with confidence in the accuracy of their wage payments all while improving productivity.

Many time and attendance software is now provided through cloud-based software as a service (SaaS) hosted solutions(Cloud-based Time and Attendance Software).Web-based solutions offer a number of advantages to organizations of all sizes, including reduced implementation costs, fewer maintenance and support concerns, as well as instant updates and upgrades(Web-based Time and Attendance Software).

Manual systems

Manual systems rely on highly skilled people laboriously adding up paper cards which have times stamped onto them using a time stamping machine such as the Bundy Clock. Time stamping machines have been in use for over a century and may still be bought new.

Automated systems

Automated time and attendance systems can use electronic tags, barcode badges, magnetic stripe cards, biometrics (hand, fingerprint, or facial), and touch screens(Touch screen terminals used to record staff attendance)

in place of paper cards which employees touch or swipe to identify themselves and record their working hours as they enter or leave the work area. The recorded information is then ideally automatically transferred to a computer for processing although some systems require an operator to physically transfer data from the clocking point to the computer using a portable memory device. The computer may then be employed to perform all the necessary calculations to generate employee timesheets which are used to calculate the employees’ wages. An automated system reduces the risk of errors that are common in a manual system, and allows the workforce to be more productive instead of wasting time on tedious administrative tasks.


Kronos Incorporated, based in US, delivered the world’s first microprocessor-based time clock in 1979. CipherLab Co Ltd, based in Taiwan, released in 1989 its first time clock data terminal.One of the first computerised workforce management systems was the Weeney Clocker .

produced by a company called Baur Automation in Johannesburg, South Africa, which was available from 1992 to about 2005.